Privacy Policy
Last Updated: February 11, 2026
Introduction
Shift Schedules ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application.
Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the application.
Information We Collect
Personal Information
When you use Shift Schedules, we may collect the following personal information:
- Account Information: Email address, first name, and last name
- Authentication Data: We use Clerk as our authentication provider, which may store authentication tokens and session data
- Employment Information: Organization/workplace name, employee role (employee, manager, or admin)
- Schedule Data: Work shifts, shift times, and shift assignments
- Time Off Requests: Requested dates, reasons for time off, and approval status
- Shift Swap Information: Swap requests between employees and their status
- Device Information: Push notification tokens for sending notifications to your device
Automatically Collected Information
When you use our app, we may automatically collect:
- Device type and operating system
- App usage data and interaction logs
- Push notification delivery status
How We Use Your Information
We use the information we collect to:
- Create and manage your user account
- Display your work schedule and shift assignments
- Process time off requests and shift swap requests
- Send push notifications about schedule changes, request approvals, and other work-related updates
- Enable communication between employees and managers within an organization
- Improve and optimize our application
- Comply with legal obligations
Data Sharing and Disclosure
Within Your Organization
Your information is shared with other members of your organization as necessary for workplace scheduling:
- Managers and Admins can view employee schedules, time off requests, and shift swap requests
- Employees can view their own schedules and the schedules of coworkers for shift swap purposes
Third-Party Service Providers
We use the following third-party services:
Legal Requirements
We may disclose your information if required to do so by law or in response to valid requests by public authorities.
Data Storage and Security
Your data is stored on secure servers hosted by Railway. We implement appropriate technical and organizational security measures to protect your personal information, including:
- Encrypted data transmission (HTTPS/TLS)
- Secure authentication via Clerk
- Access controls limiting data access to authorized personnel
However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.
Data Retention
We retain your personal information for as long as your account is active or as needed to provide you services. If you wish to delete your account or request that we no longer use your information, please contact us at the email address below.
When you leave an organization, your data associated with that organization may be retained for the organization's records as required by applicable employment laws.
Your Rights
Depending on your location, you may have the following rights regarding your personal information:
- Access: Request a copy of the personal information we hold about you
- Correction: Request correction of inaccurate personal information
- Deletion: Request deletion of your personal information
- Portability: Request a copy of your data in a portable format
- Opt-out: Disable push notifications through your device settings or within the app
To exercise any of these rights, please contact us using the information below.
Children's Privacy
Shift Schedules is not intended for use by children under the age of 16. We do not knowingly collect personal information from children under 16. If we become aware that we have collected personal information from a child under 16, we will take steps to delete such information.
Push Notifications
We send push notifications to keep you informed about:
- Time off request approvals and denials
- Shift swap requests and their status
- New schedule postings
- Other work-related updates
You can manage your notification preferences within the app's settings or disable notifications entirely through your device settings.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
Contact Us
If you have questions or concerns about this Privacy Policy or our data practices, please contact us at:
California Privacy Rights (CCPA)
If you are a California resident, you have specific rights regarding your personal information under the California Consumer Privacy Act (CCPA):
- The right to know what personal information is collected
- The right to know whether your personal information is sold or disclosed
- The right to say no to the sale of personal information
- The right to access your personal information
- The right to equal service and price, even if you exercise your privacy rights
We do not sell your personal information to third parties.
European Privacy Rights (GDPR)
If you are a resident of the European Economic Area (EEA), you have certain data protection rights under the General Data Protection Regulation (GDPR):
- The right to access, update, or delete your personal information
- The right of rectification
- The right to object to processing
- The right of restriction
- The right to data portability
- The right to withdraw consent
Our legal basis for processing your personal information is:
- Contract: Processing necessary for the performance of our service to you
- Legitimate Interests: Processing necessary for our legitimate business interests
- Consent: Where you have given consent for specific processing activities